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Unitarian Universalist Church of Tucson

Annual Meeting

Annual Congregational Meeting May 1 2022

The Annual Congregational Meeting will take place at 12 noon, Arizona time, on Sunday, May 1.  The meeting will be live in the sanctuary and broadcast on zoom.  It will not be live streamed.  You can vote through zoom (zoom link at the bottom of this announcement).

Please read all of the information before you come to the meeting to vote.  Discussion will be limited to 2 minutes per person, per item.  Questions ahead of time can be answered by contacting the board: This email address is being protected from spambots. You need JavaScript enabled to view it., thepresident:  This email address is being protected from spambots. You need JavaScript enabled to view it.org, the secretary: This email address is being protected from spambots. You need JavaScript enabled to view it., the minister: This email address is being protected from spambots. You need JavaScript enabled to view it., or the church office if you need directed to a specific person This email address is being protected from spambots. You need JavaScript enabled to view it..

Absentee ballots are available online but must be submitted by 10:30am on 5/1/22.  Only members of the Unitarian Universalist Church of Tucson over 16 years of age are eligable to vote.  Contact the church office if you are unsure of your membership status.

Budget Forum!

The annual Budget forum will be Sunday, 4/24, at noon.  If you have questions about the budget, please come and talk to the BOT, the finance committee, the treasurer, and all of our hardworking financial folks!  It will be in person and on zoom, zoom informaiton is the same linked below.

Agenda

Welcome, Introduction (Jody Bergedick, President)

Chalice Lighting (Rev. Bethany Russell-Lowe)

Meeting rules (Frank Valdes-Parliamentarian)

Annual reports [Limited hard copies will be available, and we encourage you to print one at home in the interest of saving time, trees, and money.]

  • President
  • Facilities (Margot Garcia)
  • CUUPs (Julie Olson)

Slate/Elections (Presentation, discussion/questions, voting, results)

  • BOT (Board of Trustees)
  • CET (Congregational Evaluation Team)
  • NCLDT (Nominating Committee and Leadership Development Team)

Governance Plan  (Presentation, discussion/questions, voting, results) 

Bylaw changes proposed by the BOT (Presentation, discussion/questions, voting, results) (Sam Meyer) 

  • Article IX, Section 2 (regarding filing of amendments with AZ Corp Commission)

Bylaw change proposed by the congregation  (Steve Kraynak)

  • Proposed article X adding the verbiage of the 8th principle to the bylaws of UUCT

Motion proposed to Covenant to Anti-Opression, Equity, Inclusiveness & Diversity (Frank Valdes)

Budget , Budget Forum 4/24 Slides (Liz Ravenwood)   

Closing

 

Zoom Information

UU Church of Tucson is inviting you to a scheduled Zoom meeting.

Topic: Annual Meeting
Time: May 1, 2022 12:00 PM Arizona

Join Zoom Meeting
https://zoom.us/j/5207481551?pwd=R3VlUWo5MGwyaGJYSzBKczlOVWpJdz09

Meeting ID: 520 748 1551
Passcode: 483148
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Meeting Rules for Congregational Meeting May 1, 2022

  1. We honor the UUCT Covenant of Right Relations.  “Speak honestly and respectfully”
  2. 20 percent of the Congregation constitutes a quorum for congregational business.
  3. UUCT members in good standing are eligible to speak or to vote.
  4. Robert’s Rules of Order shall be used to conduct this congregational meeting.
  5. The Chair participates in presentation and discussion, not advocacy. Votes only to break a tie.
  6. This zoom meeting will be recorded but only a written summary will be kept and recorded by the Secretary.
  7. Motions consist of: presentation, motion, questions (via chat or voice), vote, announcement of result.  Motions from the Board of Trustees and Nominating Committee do not need seconds.
  8. Members must be recognized to speak or make motions.
  9. Members may speak once on a motion: each shall be limited to not more than 2 minutes.
  10. A motion is decided by majority vote (51%).
  11. Bylaw changes must be approved by 2/3 vote (66%) per current bylaws.

Slate of Nominees for 2022-2023

Presented by the Nominating and Leadership Development Committee

Nominating Committee Proposed Slate for 2022 Annual Meeting

Board of Trustees

            President                     Jody Bergedick            continuing       2023

            VP Ops                         Ken Asch                                            2024

            VP Fin                          Beth Britten                                        2024

            Trustee                        Wendy Weeks                                     2025

            Trustee                        Carolyn Valdes            Continuing       2024

            Trustee                        Mike Greenbaum        Continuing       2023

            Trustee                        Deanna Bland             Continuing       2023

            Trustee                        Sam Meyer                                          2024

            Trustee                        __________                                        2025 

Congregational Evaluation Team

__________                                                                                        2025

Jan Mulder                              Continuing                                           2023

EJ Millstone                             Continuing                                           2023

Robert Schultz                                                                                    2024

Frank Valdes                                                                                       2024

Betsy McMillan                                                                                   2025

Nominating Committee and Leadership Development Team

Kathy Hueser                                                                                      2024

Judy Dare                                                                                            2024

Darlene Mathews                                                                                2023

Kate Schleinkofer                                                                                2023

Walker Smith                                                                                       2023

Glenn Knowlton                                                                                   2023

Governance Plan for 2022-2023

2022-2023 Governance Plan for UUCT

UUCT Governance Plan 2022-2023

This document describes how UUCT shall be governed and administered during the church year 2022-2023 to benefit the congregation.  Whenever possible, governance and administrative decisions are collaborative between elected and appointed leaders, the Minister, and the staff.

Published policies adopted by past and current Board of Trustees and currently in effect shall be followed by all members, friends, and staff of UUCT unless overridden by Board action.

The UUCT Bylaws shall be followed and may not be overridden by this document.

The Letter of Agreement between UUCT and the Minister defines the governance and administrative responsibilities and the prerogatives of the Minister. This includes shared leadership, leadership of worship, and supervision of staff. 

Staff governance and administrative responsibilities are defined by their job descriptions and as delegated by the Minister.

All governance, administrative, and oversight responsibilities not covered by the preceding are the Board of Trustees' responsibility.

Governance and administrative decisions by the Board of Trustees shall be made by a quorum of the Board of Trustees in one of the following ways:

1.  In regular, open meetings or in executive session when privacy considerations are required.

2.  By email through the UUCT Board of Trustees mailing list. Email decisions require that there be no dissent.  Lack of an email reply within three days of the call for a decision shall constitute tacit approval.

The Board of Trustees shall publish all their decisions in official, online minutes or email blasts to the congregation.

In an emergency, defined as anything needing Board of Trustees approval that cannot wait until the next scheduled meeting or email discussion, the appropriate portfolio holder (see below) may give authorization, consent, or if he/she is not immediately available, any other Trustee may be asked for authorization or consent.

The Board of Trustees shall appoint a Treasurer and Financial Secretary. The Treasurer has authority over UUCT's operational and reserve accounts, issuance of payments, and supervision of the bookkeeper.  The Financial Secretary has authority over handling received pledges, donations, and gifts and depositing them in UUCT's accounts. The Treasurer and Financial Secretary shall report to the Vice President of Finance and work with the Church Administrator and Finance Committee.

Oversight of the Church's activities shall fall under administrative portfolios, each of which shall be the responsibility of a board member assigned to that portfolio. Some activities may span portfolios. The portfolios and the activities assigned to them are as follows:

1.  WORSHIP

  • Worship Associates
  • SAZCUUPS
  • Alternate Worship/Vespers
  • Music
  • Ushers and Greeters
  • Audio/Video team
  • Goddard Streaming
  • Flowers

2.  OPERATIONS

  • Facilities team
  • COVID Taskforce

3. LIFE-SPAN FAITH DEVELOPMENT

  • LFD Staff
  • Nursery Staff
  • Weather Trackers

4.  FINANCES

  • Finance Committee
  • Treasurer
  • Financial Secretary
  • Bookkeeper
  • No More Deaths (financial aspects)

5.  MEMBERSHIP AND FUNDRAISING

  • Membership and Welcoming Committee
  • Fundraising Team

6.  SOCIAL JUSTICE

  • Social Justice Council
  • Interfaith Community Services
  • Share the Plate

7.  DENOMINATION AND COMMUNICATION

  • Unitarian Universalist Association (UUA)
  • Pacific Western Region (PWR) 
  • Unitarian Universalist Justice in Arizona Network (UUJAZ)
  • Mountain Vista UU, Borderlands UU, Sky Island UU
  • Website, Facebook, Twitter
  • E-blast, Order of Service
  • 22nd Street Sign
  • Order of Service
  • UUCT Facebook page

8.  COMMUNITY LIFE

  • Care Team
  • Grief Group
  • Men's Group
  • Conversation Among Friends
  • Kitchen Ministry
  • TBIRDs
  • Book Club
  • LGBTQIA+ Group and TIHAN (Tucson Interfaith HIV-Aids Network)
  • Quilters

9.  PRESIDENT’S PORTFOLIO

  • Administration
  • Personnel Committee
  • Baja 4 Governance

It is expected, though the Board may choose otherwise, that the Operations portfolio will be held by the Vice President for Administration, and the Finance portfolio will be held by the Vice President for Finance.

The assignment of portfolios to board members will be an action of the Board at its first meeting of the church year and updated as needed. The portfolio holder will:

  1. Solicit and receive regular reports from the leaders of the activities in the portfolio.
  2. Submit a monthly portfolio summary report to the Board, and this report will be published online for the congregation.
  3. Make decisions on behalf of the BOT on routine and emergency matters and bring other issues requiring governance decisions to the entire Board. Those decisions will be included in the portfolio report to the Board.
  4. Participate, as appropriate, in committee meetings within the portfolio as ex-officio Board liaison.
  5. Monitor the portfolio's health and identify potential concerns to the Board and Minister.
  6. Work with groups to produce a mission, covenant, or statement of purpose.
  7. Request from the portfolio groups a report each April that highlights activities and accomplishments from the previous year and compile them into a portfolio report published in the Annual Report to the congregation.
  8. Act as a liaison between the Board and congregation members who have ideas, concerns, or suggestions related to the portfolio.

Bylaw Changes proposed by the Board of Trustees

Current Bylaws of the Unitarian Universalist Church of Tucson

Proposed Change to Article IX: 

Changes are in RED

Article IX

Amendments

Section 1. These bylaws, so far as allowed by law, may be amended or repealed by an affirmative vote of two-thirds of the members of the Congregation present and voting at a duly Called Congregational Meeting. Notice shall include written proposals of bylaws amendments.

Section 2. Amendments shall be filed by the secretary of the Board of Trustees with the Corporation Commission as part of the Articles of Incorporation within ten days of the approval at the congregational meeting.

Rationale: UUCT files with the Arizona Corporation Commission to renew our status annually on a set schedule.  This is usually done by the Administrator with assistance from the Board and/or Minister.  Removing section 2 of Article 9 is to reflect current procedure.  The old wording is likely a decade (or more) out of date.  ACC will not accept any bylaws or bylaw changes.

From the ACC website:

What are bylaws?

The corporation is required by law to adopt bylaws. Bylaws are written rules that govern how the corporation operates internally, such as how the Board of Directors will be elected and what votes are required for a particular action. Bylaws can have any provision in them that is not prohibited by law. See A.R.S. § 10-206 and 10-3206. The A.C.C. does not have a form for bylaws, and A.C.C. staff cannot advise you concerning the content of bylaws. DO NOT FILE bylaws with the Arizona Corporation Commission.

Are bylaws filed with the A.C.C.?

No. Bylaws will not be accepted for filing and they will not be mailed back to you. Do not submit bylaws to the A.C.C.

Article X - Bylaw Change for May 1 2022

Bylaw Changes (Submitted by the congregation, presented by the Stephen Kraynak):

Change to bylaws to add a new article, Article X-  The language of this proposed amendment was discussed and "word-smithed" extensively among all present at the UUCT Social Justice Council meeting in June 2021. Article X has been advertised in UUCT communications and discussed among various members of the UUChurch of Tucson who participated in one or more of the four "second hour" Sunday sessions, in October and November, 2021 and January and March, 2022. 

ARTICLE X

Commitment to Anti-Oppression, Equity, Inclusiveness & Diversity

Section 1     The Unitarian Universalist Church of Tucson declares and affirms its responsibility to become anti-oppressive and equitable and to serve the full diversity of those who resonate with our theological tradition.

Our flame of love and justice requires our active and deep commitment to the flourishing and full inclusion of Black people, Indigenous people, People of Color, and members of other historically marginalized groups.

We hold our Board of Trustees, Ministry Leadership, staff, members and friends accountable and active in promoting, engaging, reflecting upon, and implementing measurable systemic changes to dismantle oppression, racism, and white supremacy culture.       

 Co-signers:

  • Social Justice Council & Racial Justice Team
  1. Stephen Kraynak
  2. Kate Schleinkofer
  3. MaryHolly Allison
  4. Aston Bloom
  5. Sue Watts
  6. Margi Magruder
  7. Christina Klock
  8. Margo Newhouse
  9. Emily Sullivan
  10. Jim Hannley
  11. Diana Barber
  12. Bob Gordon
  • Worship Associates
  1. Carrie Cooper
  2. Celeste Rogers
  3. Bert Meek
  • Welcome & Membership Team
  1. Judy Jessing
  2. Jan Healey
  3. Joan Feldman
  4. Cathy Dinsmore
  • Ushers & Greeters
  1. Eve Hady
  2. Stephanie Parker

Covenant to Anti-Oppression, Equity, Inclusiveness & Diversity

Covenant to Anti-Oppression, Equity, Inclusiveness & Diversity
 
We, the members of the Unitarian Universalist Church of Tucson, declare and affirm our responsibility to become anti-oppressive and equitable and to serve the full diversity of those who resonate with our theological tradition.
 
Our flame of love and justice requires our active and deep commitment to the flourishing and full inclusion of Black people, Indigenous people, People of Color, and members of other historically marginalized groups. 
 
We hold our ourselves accountable and active in promoting, engaging, reflecting upon, and implementing measurable systemic changes to dismantle oppression, racism, and white supremacy culture. We empower our Board of Trustees, Ministry Leadership, and Staff to provide leadership and programming to transform ourselves to the beloved community we aspire to be through this covenant.
 
 
Adopted __________
 
 

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